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Program Associate: Office of Undergraduate STEM Education

The Office of Undergraduate STEM Education (OUSE) at AAC&U has as its goal to position AAC&U as a critical, national leader in advancing US STEM higher education reform. Grounded in the shared legacy of Project Kaleidoscope and the reference points of AAC&U’s mission-level commitments to quality and inclusive excellence, the OUSE works to: 1) provide world-class professional development for STEM faculty; 2) expand the STEM higher education reform knowledge base through cutting-edge research; and 3) position AAC&U for national influence in the undergraduate STEM reform community. For further information about Project Kaleidoscope and the Office of Undergraduate STEM Reform, visit our website at: www.aacu.org/pkal

The Program Associate will receive opportunities for professional development that advances their capacity to grow as a professional and contribute to the Office. The Program Associate will assist in creating a highly productive work atmosphere that is respectful, collegial, and highly supportive of the professional needs and desires of others. As such, the Program Associate is a key factor in sustaining a congenial work environment in the Office of Undergraduate STEM Education that foregrounds discipline, strong work ethic, and the care of self and others. The Program Associate is expected to interact closely with other functional groups of AAC&U and ensure full integration of the OUSE and its efforts into the fabric of the organization.

Major Duties and Responsibilities

  • Track and manage budgets; maintain official budget reporting policies and procedures; reconcile invoices; ensure compliance with funder regulations
  • Day to day coordination and management of calendars, meetings, conference calls, videoconferences, travel reimbursements and expense reporting
  • Provide leadership, when necessary, on enhancing office functionality
  • Assist with conceptualizing, planning, and executing events and meetings for offsite conferences, meetings, and institutes; provide high level logistical and implementation support for the Office
  • Provide first line of troubleshooting for IT and other office related issues
  • Contribute to the development of messaging and branding of the Office to internal and external stakeholders
  • Create visually stimulating presentations
  • Participate in the scholarly activities associated with the office including, but not limited to: scholarly writing, data analysis and reporting, proofreading and/or copyediting
  • Create and manage email distribution lists and databases
  • Act as a liaison and maintain communication and correspondence with multiple stakeholder communities, including AAC&U staff
  • Maintain a consistent presence for the Office on virtual and social media sites
  • Maintain a professional appearance and demeanor at all times
  • Other related duties as assigned

Required Qualifications

  • Bachelor’s degree. Master’s degree preferred.
  • Three to five years experience in program management
  • Advanced knowledge of and extensive experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook), project management software, and data sharing platforms
  • Experience with event planning preferred
  • Superior communication skills, written and oral, and an ability to articulate a compelling message to multidisciplinary audiences
  • Able to work independently and without supervision; demonstrated ability to handle complex projects and prioritizing and managing multiple tasks under tight deadlines and time constraints
  • Strong organizational and project management skills, including budget management skills
  • Ability to work collaboratively and effectively in a dynamic, interdisciplinary team environment and on short timelines
  • Strong interpersonal skills and high emotional intelligence


  • Confident and dynamic
  • Overall positive mindset with a positive attitude
  • Tactful
  • Punctual and reliable
  • Highly organized with solid follow up skills, and great attention to detail
  • Passion for excellence
  • Innate ability to think fast and strategically, proactively prepare for issues before they arise, and confidently handle problems once they do
  • Strategic and critical thinker
  • Willingness to learn and grow
  • Adept in honoring the integrity of confidential information

Appointment and Salary

This position is full-time at the level of Program Associate. Salary and benefits are commensurate with experience.

Application Instructions

Application materials should be forwarded to employment@aacu.org.  Deadline for applications is November 15, 2018. Required materials to be submitted include: 1) a cover letter outlining qualifications, skills, and commitment to empowering the professional lives of others; 2) most recent CV; and 3) contact information for three references.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and non-discrimination laws.