Program Associate, Office of Undergraduate STEM Education

The American Association of Colleges and Universities (AAC&U), the leading national higher education organization committed to advancing the vitality and public standing of liberal education by making quality and equity the foundations for excellence in undergraduate education in service to democracy seeks a Program Associate in the Office of Undergraduate STEM Education (OUSE).

The Office of Undergraduate STEM Education (OUSE) at AAC&U has as its goal to position AAC&U as a critical, national leader in advancing US STEM higher education reform. Grounded in the shared legacy of Project Kaleidoscope (PKAL) and the reference points of AAC&U’s mission-level commitments to equity and quality, the OUSE works to: 1) provide world-class professional development for STEM faculty; 2) expand the STEM higher education reform knowledge base through cutting-edge evaluative research; and 3) establish a policy agenda that positions AAC&U for national influence in the undergraduate STEM reform community. For further information about Project Kaleidoscope and the Office of Undergraduate STEM Reform, visit the Project Kaleidoscope initiative.

The Program Associate will provide important support in data, budgetary, and programmatic administration primarily for the signature programs of Project Kaleidoscope, one of the nation’s leading alliances dedicated to empowering STEM faculty. The ideal candidate must have exceptional communication and organizational skills, and be able to identify and implement creative solutions that will enable the Office to realize its vision for growth and expansion. The Program Associate will assist in maintaining a highly congenial work atmosphere. As such, the Program Associate is a key factor in sustaining a spirit of collaboration in the Office of Undergraduate STEM Education. This is a full-time position and reports directly to the Vice President for Undergraduate STEM Education.


  • Lead efforts in implementing STEM faculty leadership and professional development programs
  • Participate in raising national awareness about the signature programs of the OUSE (i.e., PKAL STEM Leadership Institute and PKAL Regional Networks)
  • Proactively contribute to conceptualizing, developing, writing, editing, and finalizing professional development/training materials and other external-facing documents
  • Provide technical support through: consultation on data visualization designs, strategic planning for branding and promoting program activities, generation of charts and graphs for presentation and dissemination, and organization of promotional items and materials
  • Perform quality control of and copy editing for external-facing documents
  • Coordinate special projects and efforts to facilitate effective functioning and growth of Project Kaleidoscope signature programs and other programs, as needed
  • Maintain data sharing files and financial records, order supplies, prepare mailings and act as the first point of contact for phone calls, general inquiries, and specific results from stakeholder communities
  • Develop and fully comply with administrative procedures and processes to ensure efficient and productive operations
  • Manage the processing of invoices, payments, and reimbursements
  • Provide administrative support to stakeholders, including managing and maintaining a priority-driven calendar, responding to meeting requests, arranging travel (as appropriate), and completing expense reports
  • Coordinate virtual or in-person meetings and/or conference logistics, scheduling, and material preparation
  • Work effectively and collaboratively with a cadre of STEM faculty and administrators
  • Other related duties as assigned


  • Bachelor’s degree. Master’s degree preferred.
  • Three to five years’ experience in program management
  • Advanced knowledge of and extensive experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook), project management software, virtual meeting and data sharing platforms
  • Experience with event planning preferred
  • Superior communication skills, written and oral
  • Able to work independently and without supervision
  • Ability to prioritize and handle complex projects, manage multiple tasks, and work under tight deadlines and time constraints
  • Strong organizational and project management skills
  • Ability to work collaboratively and effectively in a dynamic, interdisciplinary team environment
  • Strong interpersonal skills and high emotional intelligence


Application materials should be forwarded to [email protected]. The deadline for applications is December 15, 2021. Required materials to be submitted include: 1) a cover letter outlining qualifications, skills, and commitment to empowering the professional lives of others; 2) most recent CV; 3) salary requirements; and 3) contact information for three references.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and non-discrimination laws.