Information for Participants
Dates and Times: The Institute runs from Tuesday, July 11, through Friday, July 14. Please plan to arrive no later than 3:00pm on Tuesday, July 11. This will allow time for check-in. The Institute registration desk will open at 1:00pm, Tuesday, outside Mundelein Auditorium. The Institute will begin at 4:00pm with a Team Leader meeting, the open plenary session is at 5:30pm, followed by a poster session and reception. The Institute will run through brunch Friday afternoon, July 14, adjourning at 12:30pm.
Location: The Institute will take place at Loyola University Chicago Lake Shore campus, primarily in Mundelein Auditorium and Cuneo Hall. You may access a map at http://www.luc.edu/media/lucedu/pdfs-campusmaps/lsc.pdf.
Travel to Loyola: All participants are responsible for arranging travel to and from Loyola University Chicago. Shuttle and taxi services are available at both airports. We encourage you to contact the taxi or shuttle companies directly to get the most accurate cost estimates. Follow these links to available taxi and shuttle services: http://www.flychicago.com/ohare/tofrom/shuttles/pages/default.aspx and http://www.flychicago.com/midway/tofrom/shuttles/pages/default.aspx.
Travel Discounts: We have partnered with United Airlines and Delta to offer travel discounts to the 2017 Institute on Institute on Integrative Learning and Signature Work
Visit www.united.com/meetingtravel and enter (Z CODE = ZYH2 AND AGREEMENT CODE = 121117 with no spaces) in the Offer Code box.
You may also call United Meeting Reservation Desk at 800-426-1122 Mon-Fri 8am – 10pm ET and Sat/Sun 8am – 6pm ET. Booking fees are waived for Meeting reservations.
Please note that travel must be booked between (7/8/2017 - 7/23/2017) in order to receive the discount
Airports: Chicago - O’Hare and Midway
Travel Dates: July 8, 2017 to July 17, 2017
Reservations and ticketing is available via www.delta.com/meetings or by calling our Delta Meeting Network Reservations at 800-328-1111 Mon-Fri 7am-7pm CDT. When booking online at www.delta.com/meetings, select 'Book Your Flight' and enter your Meeting Code in the box provided.
Meeting Ticket Designator/Meeting Code: NMQB9
Directions to Loyola University Lake Shore Campus: Driving directions are available at http://www.luc.edu/undergrad/about/ourcampuses/lakeshorecampus/loyola-university-chicago-lake-shore-campus.html.
Parking: All vehicles on campus must have a parking permit. Conference Services suggest that guests park in one of the university’s parking structures. The cost associated with parking is $7 per day. Parking lot P-1 on the campus map is located closest to Regis Hall, where the majority of participants are housed for the Institute. A parking permit for the duration of your stay can be purchased at the Regis Hall front desk. Do make sure to take note of your license plate number which will need to be provided when you purchase a parking permit. The parking permit is a blue tag that can be placed in your car.
Lodging: Lodging is primarily located in Regis Hall on the Loyola University Chicago Lake Shore campus, where each person gets his or her own room and bathroom. Each team member should expect a twin bed and linen package for the duration of their stay. A linen package includes a: pillow, pillowcase, blanket, bottom and top sheet, bath towel, washcloth, soap, shampoo and lotion. Towels may not be used outside of the residence halls, and may not be brought to the fitness center; you should bring your own towel for this use.
No Family Members: If you are thinking of building a family vacation into your travel, you should schedule family time for either the pre- or post-Institute period. The Institute schedule is intensive and does not provide for free time during the day. There are no accommodations on campus for family members nor may they attend Institute events.
Pets: Pets are not allowed in any buildings on campus, including residence halls. Animals that assist our disabled guests are the only exception to this policy and must be reported to Jasmine Epps at firstname.lastname@example.org prior to arrival.
Recommended Items to Bring: The following items are not provided, so you may wish to bring your own: Alarm Clocks, Fans, Reading Lamps, Hangers, and Towels for use at the fitness center. Participants may also wish to bring bathrobes and shower sandals. If you need any items in addition to what is provided, we encourage you to bring your own, or ask upon arrival where items can be purchased.
Recreation: Guests are welcome to use the facilities at the Halas Sports Center and indoor swimming pool. Guests must pay the daily rate (currently $15 per person) in order to do so. The university does not provide towels or locker padlocks for use at the Halas Sports Center. Guests should plan to provide their own towels and/or padlocks.
Meals: Provided meals include a reception on Tuesday evening, July 11, with heavy hors d’oeuvres, and breakfast and lunch Wednesday through Friday (July 12-14). Dinners are on your own. Loyola is conveniently located between two L Train stops on the red line (Loyola Station and Granville Station) to allow easy access into downtown Chicago. These stops are walking distance from Regis Hall where participants will be staying. To find options catering to every taste and budget, check out the Chicago Metromix restaurant guide. Here you will find top restaurant picks. For a list of restaurants located at or near the Lake Shore Campus click here: http://www.luc.edu/conference/visitor-info/localrestaurants/.
Special Dietary Requirements: Any participant who has not indicated their restrictions on the online registration form should please email Jasmine Epps at email@example.com with your requirements.
Dress: Dress will be casual to business casual throughout the week. In July, daytime temperatures can reach the high-80s with lows in the high-60s.
Computers and Internet Access: We recommend that each team bring at least one laptop and USB flash drive device for use during the Institute. Each guest will receive complimentary Wi-Fi access for one device. All residence halls are equipped with wireless connectivity. In order to connect a laptop to the campus network, a username and password are required. Upon arriving, AAC&U will provide you with an assigned username and password. Guests may also obtain login information at any Guest Services Desk. Prior to arrival, make sure your laptop has all appropriate updates (ex: virus protection software and Windows) in order to register the computer to the Loyola system. There will also be a bank of computers available for guests.
If you need additional WI-FI codes for your devices, these can be purchased at the Regis Hall front desk. Additional codes will cost participants a onetime discounted fee of $5.
Printing & Photocopying: We urge you to think ahead and do any photocopying you need prior to your arrival. Printing and photocopying, if fewer than 50 copies, can be done at the Regis Hall Front Desk for 15 cents per page.