2018 Information for Participants
Dates and Times:
For teams attending the Institute on Integrative Learning and Signature work the Institute runs from Tuesday, July 17, through Friday, July 20. Please plan to arrive no later than 3:00pm on Tuesday, July 17. This will allow time for check-in. You may check-in at the dorm as early at 12:00pm. We request that you make your travel arrangements to arrive on, Tuesday, July 17. We cannot guarantee housing on Monday, July 16 or on the night of July 20. The Institute registration desk will open at 2:00pm, Tuesday, at the Stone Lobby on the second floor of the George Sherman Union building. The Institute will begin at 4:00pm with a Team Leader meeting, the opening plenary session is at 5:30pm, followed by a poster session and reception. The Institute will run through brunch Friday afternoon, July 20, adjourning no later than 2:00pm.
For the ten teams attending the Institute on Interfaith Excellence, we anticipate your arrival on Monday, July 16 and departure on Friday, July 20, so please make your travel plans to reflect this. You may check-in at the dorm as early as 12:00pm. We will begin with a project meeting in the Terrace Lounge Room on the second floor of the George Sherman Union Building, from 12:00- 4:00pm on Tuesday, July 17. Registration materials will be available at the project meeting for each participant. The IIE teams will then join the ILSW teams for the remainder of the institute.
Location: The Institute will take place at Boston University, in the George Sherman Union building located at 775 Commonwealth Ave Boston, MA 02215. You may access a map at http://www.bu.edu/maps/?id=747.
Travel to BU: All participants are responsible for arranging travel to and from Boston University. The closest airport to Boston University is Logan International Airport (BOS), which is about eight miles from campus. The taxi fare to Boston University’s Charles River Campus from Logan Airport should be around $45. When traffic is light, the taxi ride will take about 20 minutes. More information on directions to campus by plane, taxi, subway or car can be found here: https://www.bu.edu/summer/campus-life/directions-to-campus.shtml
Parking: Pay-on-entry options for guests to pay for their own parking, is available in select lots. Generally, the daily rate is $17 per car per day but the hours for pay lots and daily rates are subject to change per the Red sox or Fenway events. Overnight guests can expect to purchase overnight parking for approximately $28 per car per day. The names and locations of available parking lots with be provided closer to the Institute date.
Lodging: Lodging is located at 10 Buick Street. This is an air-conditioned, apartment-style residence hall located at the west end of campus in the Student Village complex. Each unit has four single-occupancy bedrooms, two bathrooms, a small kitchen and a living area. Bedrooms are furnished with a twin bed, desk and chair, dresser, and include a closet. Kitchens are equipped with a refrigerator, sink, stove and microwave oven, but kitchen supplies or utensils are not provided. Living areas are set with a sofa and chairs along with a dinette set. There is also a television in the living area, an iron with ironing board in the living area closet. Guests are supplied with bed and bath linens and basic amenities including soap, shampoo and conditioner. Beds are made prior to arrival. Daily maid service is not provided. Linens can be exchanged at the Front Desk anytime, and trash rooms are available on each floor with extra bags available upon request at the Front Desk. Laundry facilities and vending machines are available on the ground floor of the building.
Consuming alcohol in the common areas of the residence hall is strictly prohibited. Guests of legal drinking age are allowed to bring in 72 ounces of beer and one liter of any other alcoholic beverage for consumption in their suite. Kegs, cases and other large quantities of alcoholic beverages are not permitted. Visitors, regardless of age, may not bring any alcoholic beverages into the residence hall. The University reserves the right to conduct inspections to enforce its policies and confiscate any beverages violating this policy.
Courtesy quiet hours are between 10:00pm and 8:00am.
No Family Members or Visitors: If you are thinking of building a family vacation into your travel, you should schedule family time for either the pre- or post-Institute period. The Institute schedule is intensive and does not provide for free time during the day. There are no accommodations on campus for family members or visitors, nor may they attend Institute events.
Pets: Pets are not allowed in any buildings on campus, including residence halls. Animals that assist our disabled guests are the only exception to this policy and must be reported to Jasmine Epps at email@example.com prior to arrival.
Recommended Items to Bring: The following items are not provided, so you may wish to bring your own: Alarm Clocks, Reading Lamps, Hangers, Personal Hygiene Products. Participants may also wish to bring additional towels, bathrobes and shower sandals. If you need any items in addition to what is provided, we encourage you to bring your own, or ask upon arrival where items can be purchased.
Recreation: Guests are welcome to use the facilities at the Boston University Fitness Center. Guests must pay the daily rate (currently $12 per person) in order to do so. Guests passes can be purchased at the fitness center front desk. https://www.bu.edu/fitrec/about/forms-policies/guest-passes-and-policy/
Meals: Provided meals include a reception on Tuesday evening, July 17, with heavy hors d’oeuvres, and lunch on Friday, July 20. We will also be providing you a $50 meal card in the form of convenience points to cover breakfast and lunch on Wednesday and Thursday and breakfast on Friday. This card can be used at dining options in the George Sherman Union and affiliated BU restaurants wherever convenience points are accepted – see link http://www.bu.edu/housing/dining/where-to-use/ Charges over $50 are the responsibility of the guest. All dinners are on your own.
Special Dietary Requirements: Any participant who has not indicated their restrictions on the online registration form should please email Jasmine Epps at firstname.lastname@example.org with your requirements. You can indicate your dietary restrictions in the special needs/accommodations section.
Special Needs/Other Considerations: If you have not already indicated so on the online registration form, please notify Jasmine Epps at email@example.com if you have a medical condition that requires use and disposal of needles (e.g. diabetic needles) or other infectious waste.
Dress: Dress will be casual to business casual throughout the week. In July, daytime temperatures can reach highs in the low-80s with lows in the mid-60s.
Computers and Internet Access: We recommend that each team bring at least one laptop and USB flash drive device for use during the Institute. Each guest will receive complimentary Wi-Fi access. The University does not provide conference guests with access to public computing facilities. Any computer connected to the network must have ant-virus and anti-spyware software installed; if a virus is detected on a guest’s computer, access to the network will be suspended until it can be shown that the computer has been cleared of all viruses.
Printing & Photocopying: We urge you to think ahead and do any photocopying you need prior to your arrival. Printing and photocopying can be done at a FedEx location at 115 Cummington Mall, Boston, MA 02215. It can be found on campus across from the George Sherman Union Building