Proposal Submission Guidelines

SUBMIT A PROPOSAL

A Hybrid Meeting

AAC&U is looking forward to gathering in person for the 2022 Annual Meeting. While we hope to see many of you in Washington, DC, we will also offer a virtual component for those unable to join us in person. The plenary sessions and some concurrent sessions will be live-streamed. All conference participants will be able to view recordings of these sessions after the meeting.

Since the 2022 Annual Meeting will be a hybrid event, you will be given the option of selecting between the in-person and virtual formats during the proposal submission process. All proposals will be reviewed based on their individual merits and regardless of the session format selected.

The Forum on Open Learning and ePortfolios will be an entirely virtual event and will be held on Monday, January 24, 2022.

 

SESSION FORMATS

Sessions will be 10*, 30, 45*,60, or 75 minutes in length. 

*HEDs Up sessions are the only format with 10-minute presentations.

*45-minute sessions are an option for the Annual Forum for Open Learning and ePortfolios only.

30 minute sessions are two individual presentations, each 30 minutes in length, combined for a full 60 minute session.  

“HEDs UP” sessions include multiple 10-minute presentations, within a one-hour session, modeled on the format of TED Talks. Each presentation should focus on an innovative project or program, compelling research, or “lessons learned.” HEDs Up presentations should be provocative, challenging, entertaining, and above all, interesting.   

Discussion sessions explore current work, recent findings, or new perspectives and allow ample time for discussion with or among audience members.

Panel presentations follow a traditional format with a presentation(s) followed by discussion among the speakers and with the audience.

Research sessions present findings, works in progress, or new methodologies pertaining to the meeting themes.

Roundtable discussions provide opportunities for participants to share successful strategies and examples of effective academic and institutional leadership and/or change at all levels. For these informal discussions, participants are welcome either to rotate among several discussion topics or to focus on one only. 

Seminar sessions are active-learning sessions—limited to 25 participants each—that focus on topics currently being discussed and debated within higher education. Seminar leaders pose provocative questions and introduce activities that engage participants in workshop-style activities.   

PLEASE NOTE: Proposals featuring and/or promoting products or services that are offered by a vendor or an AAC&U non-member institution and/or that are available for purchase will not be considered through the regular proposal process, but will instead be referred to AAC&U’s Sponsorship Program.  For information about sponsorship opportunities, please contact sponsorships@aacu.org.  

By submitting a proposal, you and any co-presenters agree to register for the meeting and pay registration fees, if the proposal is accepted.

WRITING A STRONG PROPOSAL

The proposal process is highly competitive. Priority will be given to proposals that

  • draw on the work of multiple institutions, of consortia, or of campus-community partnerships;
  • reflect diverse disciplinary or programmatic perspectives;
  • reflect the pluralism of campus communities and include presenters who bring diverse perspectives and life experiences;
  • demonstrate work that has been proven effective and has advanced well beyond the planning stage;
  • highlight current work, recent findings, fresh viewpoints and curricular or institutional innovations;
  • illustrate the perspectives of various organizational roles (e.g., faculty members, department chairs, deans, provosts);
  • address the challenges and obstacles encountered—not just the successes.

Sessions should explicitly address and encourage translation or adaptation to other institutional or professional settings. “Show and tell” submissions that have little or no applicability to other institutions will not be accepted. Please consider the number of panelists carefully to ensure adequate time for dialogue. 

Proposals that refer to the presentation as “this paper” will not be accepted. Presenters who read papers will not be considered for future sessions. Anyone listed in the proposal as a presenter will be expected to attend and present at the meeting.

Annual Forum on Open Learning and ePortfolios 

In addition to regular session proposals that focus on the use of ePortfolios, AAC&U also seeks proposals for the daylong virtual Forum on Open Learning and ePortfolios, which will take place on Monday, January 24, 2022.   You will be able to indicate on the online form whether you are submitting your proposal for the Annual Meeting proper or for the Forum.

 

INFORMATION TO INCLUDE WHEN SUBMITTING A PROPOSAL

Proposal Abstract (Max 400 words)
The abstract should describe the content and significance of the session and its format, how the session relates to the theme of the meeting, and how the audience will be engaged. Be sure to include new information, examples of innovation, and proven results.

Brief Description (Max 150 words)
Provide a short description to be used in promotional materials and in both the meeting program and the mobile app. Please remember that—should your proposal be accepted—a participant’s decision to attend your session will be based, in large part, on this description. It should be accurate and as compelling as possible. 

Expected Learning Outcomes (Max 75 words)
Describe or list the outcomes with which you hope the audience members will leave the session (i.e., the “takeaways”).

Hybrid Option for Presentation

Indicate whether you are proposing a session for the in-person or virtual meeting format. Please note that all co-presenters must present in the same format. It is not possible to combine formats for presentations. 

SUBMIT A PROPOSAL

The Call for Proposals is now closed.  The submission deadline was by Monday, July 26, 2021.  Decisions regarding proposals will be sent out in late September. If you have any questions about the Annual Meeting please contact am@aacu.org.   

DEADLINE

The Call for Proposals is now closed.   The submission deadline was by Monday, July 26, 2021.   

Proposal Notification
You will be notified via email in late September 2021 regarding the status of your proposal.

Registration Fees
All presenters are responsible for paying the appropriate registration fees. Please be sure all presenters submitted in your proposal have this information. Registration will be available online mid-September 2021.

DATES TO REMEMBER

Monday, July 26, 2021
Deadline for submission of proposals

Late September 2021

Acceptance (or rejection) of proposals sent to all contact persons

If You Have Questions or Need Additional Information

Please do not hesitate to contact us at AM@aacu.org or to call AAC&U at 202-387-3760.