Open Position

Meetings Planner

The American Association of Colleges and Universities (AAC&U) is a global membership organization dedicated to advancing the vitality and democratic purposes of undergraduate liberal education. Through our programs and events, publications and research, public advocacy and campus-based projects, AAC&U serves as a catalyst and facilitator for innovations that improve educational quality and equity and that support the success of all students. In addition to accredited public and private, two-year and four-year colleges and universities and state higher education systems and agencies throughout the United States, our membership includes degree-granting higher education institutions in more than twenty-five countries as well as other organizations and individuals. to learn more, visit AACU.org.

AAC&U seeks a bright, self-motivated, detail-oriented, and creative individual for the position of Meetings Planner. AAC&U offers an annual series of working conferences and events, collaboratively designed and led by experienced practitioners and drawing from AAC&U's member campuses and projects.

Reporting to the Director, Conferences, and Events, the Meetings Planner will support the planning and execution of all aspects of AAC&U meetings and conferences.

Duties and Responsibilities

  • Supports the coordination of conferences and events, on-site, virtual and hybrid, in collaboration with the Director including planning, registration, logistics, onsite activities, and post-meeting management.
  • Support pre-planning conference and event execution to include compiling a list of prospective event locations, visit locations, and provides guidance on final selection.
  • Assist with the call for proposals process to include the online development, proposal review from submission to decision, and speaker notifications.
  • Assist with conference scheduling and other conference or administrative planning tools.
  • Serve as liaison for coordinating services, such as accommodations and requirements (meeting room and hotel room assignments, meal functions, signage, technology and audiovisual, special needs, security, printing, etc.), and working along with the internal infrastructure of the program office staff.
  • Support the Director with logistical planning correspondence with conference speakers and vendors to assure speaker and other conference logistical requirements are met.
  • Provide consistent answers to stakeholder’s phone and e-mail inquiries related to conferences and events.
  • Serves as POC for on-site management of designated meetings.
  • Collaborate with the AAC&U program offices and communications department on content for conferences and events to include webpages (edit and update various Web Pages accordingly).
  • Coordinates registration, membership, and publication activities with the conference program and logistics at the venue.
  • Review all invoices/bills, process payments and expense reimbursements (speakers, etc.).
  • Provide ongoing support as needed.

Experience/Requirements

  • Bachelor's Degree
  • A minimum of 3-4 years of experience in meeting planning
  • Excellent oral and written communication skills
  • Proficient in database software (iMIS or Salesforce), Microsoft Office, and web development tools
  • Ability to manage multiple priorities and work independently
  • Ability to work as part of a team
  • Ability to travel including weekends
  • Experience in higher education, either with an association or on campus, a plus

Salary commensurate with experience; plus exceptional benefits. Please submit a résumé, a cover letter describing relevant work experience and salary requirements to AAC&U, Attn: HR, 1818 R Street, NW, Washington, DC 20009, or to [email protected]. Application review process will remain ongoing through June 29, 2022.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education Association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and non-discrimination laws.