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Administrative Assistant/Assistant to the Vice Presidents

The American Association of Colleges and Universities (AAC&U) is a global membership organization dedicated to advancing the democratic purposes of higher education by promoting equity, innovation, and excellence in liberal education. Through our programs and events, publications and research, public advocacy, and campus-based projects, AAC&U serves as a catalyst and facilitator for innovations that improve educational quality and equity and that support the success of all students. In addition to accredited public and private, two-year and four-year colleges and universities, and state higher education systems and agencies throughout the United States, our membership includes degree-granting higher education institutions around the world as well as other organizations and individuals. To learn more, visit www.aacu.org.

AAC&U seeks a candidate who is self-directed, collaborative, and can thrive in a fast-paced office environment. The office of Curricular, Pedagogical, and Digital Innovation (OCPDI), one of four educational affairs offices at AAC&U, is transforming teaching, learning, and assessment in liberal education. The OCPDI Administrative Assistant/Assistant to the Vice Presidents is responsible for providing administrative support to the two Vice Presidents who co-lead this office and other programs and projects within the office and within AAC&U. The Administrative Assistant is part of a multifunctional office that depends on rapid communication and teamwork to conduct programs and projects.

DUTIES AND RESPONSIBILITIES

These tasks include, but are not limited to:

  • Conducting the general business of OCPDI
  • Corresponding by email and phone with internal AAC&U staff and external members and affiliates
  • Coordinating travel and managing calendar assignments for the Vice Presidents, and others, as assigned
  • Organizing calendar for OCPDI meetings
  • Developing and maintaining spreadsheets and data entry for contacts, programs, and projects
  • Preparing letters, PPT presentations, and other written and visual materials as needed
  • Editing programs, brochures, letters, and other written materials
  • Support the development and maintenance of OCPDI web pages
  • Preparing and handling mailings
  • Processing expense reimbursements and bills
  • Managing specified budget records, conference calls, and webinars
  • Maintaining and organizing OCPDI electronic files and supplies
  • Collaborating with other OCPDI staff and internal offices on the logistics and program for institutes and conferences led by OCPDI
  • Other duties as assigned

REQUIRED SKILLS/EXPERIENCE

  • Bachelor’s degree. Master’s degree preferred
  • 2-3 years of work experience is required (preferably in the higher education sector)
  • Excellent organizational, oral and written communication, and editing skills
  • Strong computer skills, including MS Office suite
  • Database management skills, including familiarity with Access and Excel
  • Outstanding attention to detail, with an understanding of larger contexts
  • Experience working with diverse populations
  • Dependability, flexibility, and strict confidentiality
  • Ability to work both collaboratively, as a member of a team, and independently to accomplish goals
  • Effective time management skills; ability to balance and set priorities among many tasks and meet deadlines
  • Interest in higher education issues, particularly related to teaching and learning and student success
  • Willingness to learn new skills to meet the evolving needs of the office
  • Adept at communicating
  • Self-directed ability to thrive in a fast-paced advocacy organization at the center of higher education reform

DESIRED SKILLS/EXPERIENCE

  • Working knowledge of webpage design programs

This role is based is a hybrid position. A reasonable rate of compensation for this position is between $55,000-65,000. The position is full-time and based in Washington, DC. Excellent benefits. Please submit a letter of interest with salary requirements and résumé to [email protected], Box OFA, 1818 R Street, NW, Washington, DC 20009. Review of applications will begin on October 23, 2024.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and nondiscrimination laws.