2018 Annual Meeting Sponsorship Opportunities

An overview of AAC&U's Sponsorship Program—pertaining to the Annual Meeting as well as for the Network for Academic Renewal—is available here.

For information about sponsorship opportunities for the 2018 Annual Meeting, please email sponsorships@aacu.org

Sponsorship Levels for the 2018 Annual Meeting
Sponsors at all levels will have the opportunity to participate in and display materials at the Annual Meeting; be listed in the preliminary program mailed to more than 20,000 individuals at campuses across the country; have a description of their services included on the Annual Meeting website; be promoted within the meeting’s mobile app; and be included in various public listings of AAC&U sponsors throughout the year.  The following levels are described in detail below:

Featured Sponsor—$22,000
Maximum visibility at the Annual Meeting and in all promotional material

Collaborating Sponsor—$18,000
Highlighted sponsor of the Annual Meeting and two Network for Academic Renewal conferences

Presidents’ Forum—$12,500
Sole sponsor for special forum reserved exclusively for presidents and foundation leaders

Contributing Sponsor—$6,000
Opportunity to present a session at the Annual Meeting or send an email message to all registrants

Friend Level –$3,000
Display table and networking throughout the Annual Meeting

Sponsor for the Mobile App–$2,000 or $3,000

Sponsor for Hotel Keycards–$6,000

Coffee Break Sponsor–$3,000

ADDITIONAL SPONSORSHIP LEVELS
The following opportunities must be combined with an existing Annual Meeting sponsorship Level

ePortfolio Forum Sponsor ($1,000-$1,500)
Sponsors at any of the levels above can also present a session in the ePortfolio Forum. See details below.       

Sponsor of Name Badge Pouches–$3,000
Sole sponsor for increased visibility through a sponsor-branded pouch for name badges.
 

 

FEATURED SPONSOR:                    $22,000      

SOLD:  The Featured Level is no longer available.

The Featured Sponsor has maximum visibility at the Annual Meeting.

  • Four invitations to the Presidents’ Forum and the Presidents’ Lunch.
    This Forum includes approximately 100 decision-makers from colleges and universities across the country, as well as AAC&U’s Board of Directors, foundation officers, and leadership from the national higher education community.
  • Recognition from podium at Opening and Closing plenary sessions.
  • Featured logo on banners at all conference-wide events.
  • Featured recognition in conference press release.
  • Opportunity to schedule a 60-minute concurrent session with a campus partner.  (See Contributing sponsorship, Option A, for more details.)
  • Featured logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreement completed by August 18, 2017).
  • Featured logo and special recognition in Final Program (for sponsorship agreement completed by November 1, 2017).
  • Featured logo and recognition on front page of Annual Meeting website, including sponsor’s description and link to website.
  • Recognition in AAC&U’s February 2018 e-newsletter that goes to 45,000 AAC&U members.
  • Featured sponsor on donor recognition list in Fall issue of Liberal Education, AAC&U’s flagship journal.
  • Full complimentary conference registrations for four (4) representatives, including all ticketed meals and opportunity to attend sessions of your choice.
  • 30-minute phone conversation with the AAC&U president before (December 2017) or after (February 2018) the Annual Meeting.
  • Six-foot skirted display table in a designated high-traffic location available for duration of Annual Meeting, Wednesday through Saturday.
  • First in listing of sponsors on the Annual Meeting’s mobile app, with sponsor’s logo, description, and link to website.
  • Featured placement and dedicated slide, with logo and message (visuals only, no audio), in slideshow presented to AAC&U audience as individuals are being seated for the Opening Plenary (the largest single audience of the meeting).
  • Logo included on two (2) two-fifths page ads in The Chronicle of Higher Education (Autumn 2017) that promote the Annual Meeting.
  • Private room available for confidential conversations and meetings with prospective clients (schedule to be determined), with coffee service provided by AAC&U.
  • Option to schedule a breakfast or luncheon with up to 25 registrants.  (Sponsorship does not include the cost of the meal.)

 

COLLABORATING SPONSOR:              $18,000

The Collaborating Sponsorship Level is no longer available.

The Collaborating Sponsor will receive the benefits of a Network for Academic Renewal Supporting Sponsor at two AAC&U Network meetings of choice (Value: $10,000) and will be recognized as the sole sponsor of the Welcoming Reception at the Annual Meeting (Value: $8,000).

Annual Meeting Benefits:

  • Recognition from the podium at the Opening Night Forum (event prior to the Welcoming Reception).
  • Exclusive recognition on banner at the Welcoming Reception, which is open to all conference registrants.
  • Logo and recognition of sponsor included in description of the Welcoming Reception in the Preliminary Program (for sponsorship agreement completed by August 18, 2017).
  • Logo and recognition of sponsor included in description of the Welcoming Reception in the Final Program (for sponsorship agreement completed by November 1, 2017).
  • Opportunity to schedule a 60-minute concurrent session at the Annual Meeting, presenting with a campus partner.  (See Contributing Sponsorship, Option A, for more details.)
  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreement completed by August 18, 2017).
  • Featured logo and special recognition in Final Program of the Annual Meeting (for sponsorship agreement completed by November 1, 2017).

Network for Academic Renewal Benefits:

  • Featured logo and special recognition in Final Programs of both Network conferences.  Sponsorships must be confirmed by:
    • September 15, 2017 for the Global Engagement conference
    • October 10, 2017 for the STEM Education conference
    • January 29, 2018 for the General Education and Assessment conference
    • March 1, 2018 for the Diversity and Student Success conference
  • Opportunity to sponsor a Plenary session at two FY2018 Network for Academic Renewal meetings of your choice and receive recognition with the session descriptions in the Final Programs.
  • Recognition from the podium at Opening Plenary at both Network for Academic Renewal Conferences.
  • Opportunity to schedule a 60-minute concurrent session, presenting with a campus partner at two of the four Network conferences. 

Benefits at all three conferences:

  • Featured logo and recognition on the Listing of Sponsors on the websites of all three conferences, including sponsor’s description and link to website.
  • Featured logo and recognition on donor list in Fall issue of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for those representatives to attend sessions of their choice at each conference.
  • Six-foot skirted display table available for the duration of each conference.
  • Inclusion in Listing of Sponsors on the mobile apps for the Annual Meeting and Network Meetings, with sponsor’s logo, description, and link to website.

 

PRESIDENTS' FORUM:          $12,500.

SOLD:  The Presidents' Forum Level is no longer available.

The Presidents’ Forum is a high-level gathering, attended by university Presidents, foundation officers, higher education policy leaders, and AAC&U Board members.  The Forum includes panels, discussions with higher education leaders, and a breakfast and luncheon with featured speakers.

  • Includes two invitations to the Presidents’ Forum. Presidents, foundation leaders and other guests receive special invitations to this event and participation by the general conference audience is limited.
  • Opportunity to have a display table at the Presidents’ Forum reserved exclusively for materials about the Sponsor’s products and/or services.  The Presidents’ Forum begins Thursday afternoon and continues through Friday lunch.
  • Six-foot skirted display table located in the "Conference Commons" for duration of Annual Meeting, beginning Wednesday evening through Saturday.
  • Logo and recognition in special mailing from AAC&U’s president, to be sent with Forum program to nearly 1,400 AAC&U member presidents (for sponsorship agreement completed by September 15, 2017).
  • Recognition from podium at Presidents’ Forum.
  • Exclusive recognition on banner outside Presidents’ Forum.
  • Complimentary meals for two sponsor representatives at the Presidents’ Forum Breakfast and Luncheon.
  • One-page insert—text and graphic to be provided by sponsor—that will be included in Presidents’ Forum packet.
  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals, including college and universities presidents, senior campus administrators, and faculty members nationwide (for sponsorship agreement completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreement completed by November 1, 2017).
  • Featured logo and recognition on Annual Meeting web site with link to sponsor web site.
  • Inclusion in listing of sponsors on the Annual Meeting’s Mobile app, with sponsor’s logo, description, and link to website.
  • Recognition on donor list in fall issue of Liberal Education, AAC&U’s flagshhip journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.

 

CONTRIBUTING SPONSOR:               $6,000

Contributing Sponsors have two options for visibility and contact with attendees. Both options are limited in number.  Please confirm early to ensure your sponsorship.

Option A:
60-Minute Concurrent Session with a Campus Partner

SOLD:  The Contributing Option A Level is no longer available.

Option A is limited to six (6) sponsors, so please confirm early.
Sponsor to present a concurrent session as part of the regular Annual Meeting program.  The session must be presented in conjunction with a speaker(s) currently using the product or service on his or her campus.  The sessions, which will be scheduled on Thursday, January 25 and Friday, January 26, are included in the Final Program.

Session title, description, and names/titles of all speakers for the 60-minute session are due to AAC&U no later than October 6, 2017.

Option B:
Email Message to Annual Meeting Audience (in lieu of session)

SOLD:  The Contributing Option B Level is no longer available.

Option B is limited to six (6) sponsors, so please confirm early.
In lieu of a concurrent session, AAC&U will send an email message—to all registrants for the Annual Meeting—that describes the products and/or services of the sponsor.  The text will be provided by the sponsor, with appropriate logo and links to the sponsor’s website, and will be sent in January 2018 to approximately 2,000 academic administrators and faculty members.  In the email message, sponsors are welcome to encourage registrants to contact the sponsor prior to the meeting to set up a time for informal consultations or demonstrations. *

Both Options Include:

  • Six-foot skirted display table available for duration of Annual Meeting, Wednesday through Saturday.
  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreements completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreements completed by November 1, 2017).
  • Logo and recognition on the Listing of Sponsors webpage, including sponsor’s description and link to website.
  • Recognition on donor list in Fall issue of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.
  • Inclusion in Listing of Sponsors on the Annual Meeting’s mobile app with sponsor’s logo, description, and link to website.

* Note: No sponsor may contact any registrant for the Annual Meeting proactively.

 

FRIEND: $3,000

SOLD:  The Friend Level is no longer available.
 
Sponsorship opportunity for the display of materials and discussions with meeting attendees
  • Six-foot skirted display table available for duration of Annual Meeting, Wednesday through Saturday.
  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreements completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreements completed by November 1, 2017).
  • Logo and recognition on the Listing of Sponsors webpage, including sponsor’s description and link to website.
  • Recognition on donor list in special fall of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.
  • Inclusion in listing of sponsors on the Annual Meeting’s mobile app with sponsor’s logo, description, and link to website.

We expect that the Friend sponsorship opportunities may sell out quickly, so please confirm early.  If the opportunity sells out, we will create a waitlist and contact you directly if it opens again.

 

SPONSOR AAC&U’S ANNUAL MEETING MOBILE APP:    
$2,000 or $3,000
SOLD: This level is no longer available.
 

$3,000 for a sponsor who will sponsor only the mobile app
-or-
$2,000 for a sponsor who will add this opportunity to an existing 2017 Annual Meeting sponsorship

AAC&U’s Annual Meeting Guidebook mobile app has been one of our most successful additions to the meeting, and it is used regularly by more than 60% of all registrants on their Smartphones, iPads, and/or laptops—and that percentage is growing.   Most registrants download the app before the meeting to scroll through sessions, create personal schedules, learn who else is attending, and check transportation tips.  On site, the app is used to follow daily schedules, search for speakers and registrants, link to session materials, peruse restaurant suggestions, learn more about our sponsors, follow an active Twitter feed, communicate with other registrants, and provide feedback to AAC&U.

The sponsoring company or organization is featured each time an individual uses the Annual Meeting mobile app. (At the 2016 Annual Meeting, there were nearly 40,000 “opens” of the app.)  The app includes a banner at the bottom of the home screen that highlights the sponsor’s name and logo. With one easy tap or click, registrants can be directed to the sponsor’s page (with logo, name, and full description), or to the sponsor’s website.

Sponsorship opportunity also includes:

  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreements completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreements completed by November 1, 2017).
  • Logo and recognition on the Listing of Sponsors webpage, including sponsor’s description and link to website.
  • Recognition on donor list in special fall of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.
  • Inclusion in listing of sponsors on the Annual Meeting’s mobile app, with sponsor’s logo, description, and link to website.

 

SPONSOR FOR HOTEL KEYCARDS:     $6,000

Sponsor’s logo will appear on room keycards for all guests staying at the Grand Hyatt Hotel

Sponsors can reach AAC&U registrants who are staying at the Grand Hyatt Hotel—site of all meeting activities—through hotel room keycards customized with the sponsor’s logo and message.  Hotel keycards, which will be distributed to guests at the Grand Hyatt upon check-in, will be used throughout the guest’s stay.  (Approximately 65% of all Annual Meeting registrants will stay at the Grand Hyatt.)

Sponsorship opportunity also includes:

  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreements completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreements completed by November 1, 2017).
  • Logo and recognition on the Listing of Sponsors webpage, including sponsor’s description and link to website.
  • Recognition on donor list in special fall of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.
  • Inclusion in listing of sponsors on the Annual Meeting’s mobile app, with sponsor’s logo, description, and link to website.

 

COFFEE BREAK SPONSOR:           $3,000

Exclusive recognition on banners at beverage stations during one of the Annual Meeting Coffee Breaks

  • Logo and recognition in Preliminary Program/Registration brochure reaching more than 20,000 individuals including college and university presidents, senior academic administrators, faculty members, and other educational leaders nationwide (for sponsorship agreements completed by August 18, 2017).
  • Logo and special recognition in Final Program (for sponsorship agreements completed by November 1, 2017).
  • Logo and recognition on the Listing of Sponsors webpage, including sponsor’s description and link to website.
  • Recognition on donor list in special fall of Liberal Education, AAC&U’s flagship journal.
  • Two complimentary conference registrations and opportunity for two representatives to attend meeting sessions of your choice.
  • Inclusion in listing of sponsors on the Annual Meeting’s mobile app, with sponsor’s logo, description, and link to website.

 

ADDITIONAL OPPORTUNITIES FOR 2018 ANNUAL MEETING SPONSORS
Both opportunities below must be combined with an existing Annual Meeting sponsorship.

 

DEMONSTRATION SESSION AT THE ePORTFOLIO FORUM
AAC&U will offer its ePortfolio Forum all day on Saturday, January 27, 2018. 

Sponsors at the Friend or Contributing Level (or higher) have the additional opportunity to offer a demonstration of their service or product as a concurrent session within the ePortfolio Forum.

Limited to five sponsors

There will be five (5) opportunities for sponsors to present a session at the Saturday ePortfolio Forum—two opportunities in the morning (60 minute sessions), and three in the afternoon (45 minute sessions).

Cost to Sponsor Saturday Morning Sessions (2 opportunities):                   $1,500

Cost to Sponsor Saturday Afternoon Sessions (3 opportunities):               $1,000

The ePortfolio Forum—an all-day event held concurrently with the Saturday morning program of the Annual Meeting—typically draws more than 300 participants to the Forum’s morning sessions.  Annual Meeting registrants are welcome to attend the morning sessions of the Forum at no additional cost, increasing the number of potential attendees to the morning sessions. The ePortfolio Forum will continue through the afternoon.

The afternoon portion of the ePortfolio Forum typically attracts 200-225 individuals who register specifically for this event.  Because there are typically fewer participants in the afternoon sessions, we have reduced the cost for sponsors who present a session on Saturday afternoon. 

 

SPONSOR FOR ANNUAL MEETING NAME BADGE POUCHES:       $1,500

SOLD:  This Level is no longer available.

  • Increase visibility through a sponsor-branded pouch for name badges for approximately 2,000 registrants. This is in an exclusive opportunity for ONE sponsor.
  • The sponsor is responsible for the cost of the sponsorship AND the cost of purchasing the name badge pouch; any unused pouches will be returned to the sponsor.   

NOTE:  AAC&U must approve style of name badge pouch/neck wallet to ensure compatibility with printed AAC&U name badges.

 

For more information about Annual Meeting sponsorships, please email us at
sponsorships@aacu.org